Our company provides solutions for records management, document management and data backup recovery using our cutting edge home grown software solutions
dedicated in helping companies protect, store, access and manage vital information and assets.
When it comes to Information Management Solutions, we've got what you need!
For over a decade we have provided our customers with end to end solutions in data and document management.
From DMS software solutions to physical archiving, we have helped them fast track their digital transformation.
We can help you reduce costs through our outsource digitization service.
We can provide solutions to reduce paper that can help you accelerate your business processes,
improve decision making and meet compliance objectives.
We are one of the leading providers of day forward service and back file conversion in the Philippines.
We provide a digitization service that includes the diagnosis, scanning and ingest of information into electronic publishing
software database for easy dissemination, retrieval and management of the digital surrogates.
Rare Books, Publications, Technical Manuals, Journals, Academic Works.
These materials can be digitized by our team and provide perfect image whether in black and white or full colored.
We provide an enhanced service for managing physical records outside the client workplace,
providing advanced solutions for organizing, optimize space and rapid retrieval of documents when requested by the client.
Our products help organizations achieve a paperless environment that will help in the productivity of offices.
We offer solutions that integrate electronic versions of paper documents and other digital information with your existing business applications and infrastructure.
DOCUMENT MANAGEMENT
ENTERPRISE WORKFLOW SOFTWARE
INVENTORY MANAGEMENT SYSTEM
HRIS SOFTWARE
PAPERLESS SOLUTIONS
MOBILE ECOMMERCE
OUR VALUED CLIENTS
At Tanco, we treat our clients as partners rather than customers.
Every client partnership begins with a long transitional period to walk you and your team through the process of using our software and services.
Let's Get In Touch!
We would be delighted to know more of your requirements. Give us a call or send us an email and we will get back to you as soon as possible!
In every enterprise, a wealth of vital information can be found in both structured and unstructured textual form. In fact, studies show that 80% of corporate data are unstructured and the rest are using various software applications. A way to access, track, utilize and distribute most of it becomes a perennial problem. Moreover, the cost of not having an effective document management system can be very expensive.
Including labor, the cost to file, search, print, fax and mail one single document can be more than a dollar.
Multiply that by the numbers and thousands of documents your back office generate daily, the cost can be staggering.
Capture, Track, Distribute your documents..
DOCU1 Document Management Software is a unified means of capturing, tracking, distributing and archiving your paper documents. Unstructured data such as scanned images, pc files can be captured to DOCU1 server. Structured data such as information from any of your application are also sent to Docu1 server.
All data processed by DOCU1 Document Management Software are stored and organized in one database for further distribution to various recipients. These data are in electronic format. With the DOCU1 Document Management Software built-in powerful search engine, one can look for documents in seconds using text or index search.
Route documents digitally
You can then route the documents to your recipients using email, fax, print devices, pdf or ftp. Its workflow feature, each recipients can digitally sign, read and print documents.
Secure your documents
In addition, a document activity report can be generated on who, when and what documents were routed, sent, printed or accessed with its built-in audit logging system. DOCU1 Document Management Software secures files from document, folder and database level. Each user has certain security allowing one to have limited access on different documents depending on permission assigned.
Affordably powerful saves cost
DOCU1 Document Management Software, you can tremendously save cost of about 10 cents per document.
This is why businesses and enterprises are slowly making DOCU1 Document Management Software as the preferred choice as their e-document solution.
Affordable, easy to use and money to pocket.
DOCU1 DOCUMENT WORKFLOW SOFTWARE
Manage your document routing process using DOCU1 Workflow
DOCU1 Workflow Software eliminates manual administration and distribution of documents by electronically automating the entire document management process, including editing, routing, and approval. The electronic document management software system is extremely versatile yet incredibly user friendly, all while complying with all aspects of major business requirements.
Reduce time and effort by automating paper process such us manual routing, editing, photocopying, manually signing documents.
Reduce time to create documents with docu1 electronic document management software by easily creating and storing template
files to suit specific needs of different documents.
Reduces document control and management costs through automating the creation, distribution, and approval tasks in the
document workflow process.
Reduces time and costs to change and approve critical documents through automating the workflow of changes.
Reduces time and money by automatically tracking and monitoring the status of any and all documents.
Eliminates time spent locating approved, in process and obsolete documents by storing all documents in one central repository.
FEATURES DOCU1 WORKFLOW SOFTWARE:
Document Creation
The author administrator creates an electronic version of the document.
DOCU1 Workflow Software locks the document to endure that the first approver sees the same document as the approver.
Workflow Process Template
DOCU1 Workflow Software provides the Document Control Administrator the ability to pre-define the Collaboration Approval routes according to the organization’s document approval matrix that cannot be modified during the approval access.
Document Review and Feedback Collection
The document review workflow activity provides for the organized review and collection of feedback on a document from one or many reviewers/collaborators. When completing their tasks, reviewers add comments for their review and have the option of attaching other documents as feedback.
Document Approval and Sign-off Sheet
DOCU1 Workflow Software and its document approval workflow activity allow documents to be routed to one or more users for approval and sign off. Approvers are able to quickly approve (or reject) the document providing comments and feedback documents by entering in their system password. A record of each approval or sign-off is kept for each document version that has gone through an approval process.
Workflow Task List and Task Notifications
Collaborators are provided with a personalized list of all their document review and approval tasks. Users can easily view their tasks, a description of the work to be done, who assigned the task and when it needs to be completed.
Route Participants Receive Daily Reminders of Pending Tasks
During this process, e-mail notifications can be automatically sent to those on the route and to the originator as the document flows through the route steps. Automatic notification, escalation, and tracking visibility significantly decrease collaboration and approval process cycle time.
Workflow Task Delegation
Provides the ability for users to collaborators delegate workflow tasks and approval signing authority to other collaborators in case the first collaborator is not available.
Support for Workflow Observers
Specified users can act as observers of a workflow in progress without the need for their direct participation in workflow tasks. Observers can track the progress of documents as well as view any comments and feedback provided through their personalized status report.
Workflow Status Reporting
The workflow status report provides an overview of activity and task status for all workflows where the user is a participant or observer.
Search Report for Approved Documents
DOCU1 Workflow Software allows users to refine their searches to include documents that are approved, pending approval, rejected or yet to be submitted for approval.
DOCU1 INVENTORY MANAGEMENT SOFTWARE
DOCU1IMS Asset and Inventory Management systems provide an automated solution for companies that need to efficiently track fixed assets, IT assets, equipment, and more. The combination of a desktop application, mobile technology, and barcode scanners enable the comprehensive system. DOCU1 tracking systems help make the best use of current resources, as well as help locate and control assets that are on and off-site. Deployment models include locally installed, hosted, and cloud hosted databases.
Materials Database Module
Material Data Information Module Materials Description, Size, Weight, Code, Color, etc
Supplier Database Module
Information on Suppliers business registration, materials supplied and its cost
Vendor delivery history with items received under or overshipped, ontime or past due, along with price variances
Material Stock Transaction Module
Material Stock Transaction Module Stock In, Stock Out, Stock Adjust, Stock Transfer
Bar Coding Module
With a high volume of items, a bar coding system can provide a huge improvement in productivity.
Bar coding Scan and count the items and facilitates tracking movement between locations.
Inventory Count Module
Ability to enter a physical inventory count by item and have the system show variances from computer (book) inventory
Create planned material required for the project with corresponding value. Allows you to create your projects by inputing complete information of client and their requirement.
Extra Claim Quantity Module
Request for unplanned materials.
Extra worksheet Quotation can be created for extra material required which was not planned.
Request for approval for extra material once approved, it can be claimed for the project.
Document Management Module
Electronic copies of scanned images in a single repository and viewer.
DOCU1 HRIS SOLUTION
It offers the overall:
Management of all employee information.
Reporting and analysis of employee information.
Company-related documents such as employee handbooks, emergency evacuation procedures, and safety guidelines.
Benefits administration including enrollment, status changes, and personal information updating.
Complete integration with payroll and other company financial software and accounting systems.
Applicant tracking and resume management.
Docu1 HR human resource information system for small and medium enterprise which manages all the basic HRM needs of an organization such as leave management, time management and handling employee information.
DOCU1HR provides efficient and affordable human resource modules and features. A software which is easy to setup and flexible to configure built with an intuitive interface.
Docu1 HR offers HR Managers and Employees the power to manage information for efficiency.
VOICE ARCHIVAL SOFTWARE
Designed for the demandingVOIP recording needs of contact centres.
PAPERLESS SOLUTIONS SOFTWARE
Our paperless software solutions help organization make use the power of technology in order to
create, disseminate, approve, sign and authenticate files on the fly using today's available
platform.
Docu1 Paperless Software alows organizations to easily and electonically send,
sign and manage documents anytime, anywhere, on any device with trust and confidence.
It replaces the usual time consuming method of printing and faxing to transact business.
WEB based or LAN based, it accommodates all size, industry and geography to make every approval process fully digital.
Electronic documents are created online and sent for approval. The system can trigger email notifications to recipients whereby they
are asked to approve, comment, and sign digitally. Signature is recorded logs and marked with the time that the document was signed
Our powerful and easy to use annotator also provides users with the ability to annotate documents directly inside the DOCU1 canvas eliminates the need for a separate app,
which in turn removes the cost for another digital annotation tool. It can be used as a signature, comment, approval process.
MOBILE APPS DEVELOPMENT AND SOFTWARE
We create mobile apps that produce powerful customer experiences and optimises processes within your company.
We build rich, engaging—even life-changing—mobile apps.
Mobile apps are fast replacing web
applications as the way we buy, share, search, learn and collaborate.
We only use advanced Platforms to help enterprises drive great mobile app experiences, quickly and at scale.
PAPER SCANNING DIGITIZATION
We are one of the leading document conversion and indexing service providers in the Philippines. We observe best Practice Digitization Services enabling your organization to successfully access all vital information contained in its files, resulting in increased productivity, performance and profits.
We do outsource service in digitization. We can provide the manpower, hardware, and software to achieve a paperless environment for your business. We can convert high volume of paper documents as fast as possible without compromising quality and data integrity. At the end of the day, we give you electronic documents which are searchable via content and index fields in any storage format such as CD, DVD, or Hard-disk.
We deal and support large volume, mission critical electronic conversion projects that require immediate turnarounds without compromising high quality deliverables. Through today's advanced technologies, we make the most of software automation and tested processes to provide your organization with the highest electronic document and image quality. Moreover, we tailor fit each project depending on every unique requirements of our clients.
MICROFILM CONVERSION
Prior to the digital age records are being archived using strips of films called Microfilms or Microfiche. Tanco Asia provides service to convert
Microfilms/Microfiche into digital computer format. What makes us ahead of other digitization service providers are our team of experts and machines. We have invested in Microfilm conversion machines and specialty equipment to help you digitize your old microfilms and make it searchable in PC. We can store them inside compact disc (cd)/dvd or any storage media. The result is a digitized format (adobe, jpeg, tiff, bmp, etc.) searchable electronically by content or index fields.
Disadvantages of microfilm technology:
Microfilm needs machine to manually view data.
Manually viewable.
Microfilm machines are bound to be broken.
Accessed by a single person at a time
(Unlike electronic format which can be concurrently viewed by multiple users)
Advantages of Electronic Conversion of MicrofifmlMicofiche:
Easy storage.
Quick access.
Available to all authorized users.
No physical storage consumption.
Data are secured from disaster and lost.
Easily distributed and printed.
Black and White or Full Colour (Colored) Scanning:
We can scan black and white or full colored documents with resolution settings of choice.
Format of your choice:
The final electronic data are archived in formats like pdf, jpeg,
bmp, word etc.
Searchable via content or index fields:
The final result of electronic documents are archived with
built-in search engine. Files are searchable via content or
index fields.
RARE BOOKS / OTHER MATERIALS CONVERSION
With the latest advancement in both scanning and printing technologies, we can provide electronic copies of old books that can be printed on demand in whatever quantities are required. We do not only scan books in normal order but we also add on cleaning and layout correction ensuring high quality digitized books that you can later on display in I-Pad or E-book readers suitable for electronic publishing (example: as a searchable PDF).
Benefits of book scanning:
Preservation of books.
Insurance against disaster and physical damage to books.
Allows replication, text searching, intranet access and database archival of information.
Example of books that we digitize are:
Rare Books, Publications, Technical Manuals, Journals, Academic Works. These books are digitized without damage. We aim to provide perfect image of the book whether in black and white or full colored.
In-House or On-site Operation
For Philippine clients, we can pick up and deliver all books to be digitized. All digitized books are packed back in boxes and the digitized results are sent via cd/dvd or FTP. If you are located internationally (outside the Philippines), you may ship your books to our to our in-house facility in the Philippines. Our team can start digitization process inclusive of book inventory, report and summary. The digitized results can be sent to you by internet through a secured FTP. If you do not have an FTP we can create a secured FTP account only dedicated to your organization.
RARE BOOKS DIGITIZATION:
Unlike paper document scanning and digiitization, Rare books use a more fragile process of digitization. Tanco ensures that rare books are handled with utmost care to avoid damage and contamination. Our service bureau uses state-of-the-art scanners which use an overhead camera with sophisticated page capture technology. Image enhancement and restoration is applied to any poor quality or aged books in order to optimise their quality.
With our years of experience in handling sensitive materials, we understand that rare books are fragile and careful handling needs to be followed in the process of digitization. We offer many ways to digitize your rare books and manuscripts. We ensure that all your materials are handled with care and every precaution. We use complete digital solution tailored to your specific needs. We use digital high resolution camera housed in complete 90 degree structure with proper lighting. All these we provide to limit the stress on the book's spine while still getting perfect images.
REASONS TO DIGITIZING OF RARE BOOKS:
Preservation:
Most of the Rare books are stored in bookshelves. Making it accessible to numerous users and readers is just a click of a finger without needin to manually handle sensitive materials which may destroy your collections.
Searchability:
Aside from the sensitivity in handling rare books, it is also hard to find title and description without knowing the physical locations. There is a need to make searching like google style search engine. Only digitization is the best solution for it.
